We set the daily meeting schedule, with the plan to meet with artists and programmers less often:
10 am Producers
1030 am Designers
11 am Artists
2pm All Hands meeting (every day)
It was obvious in the beginning that people didn’t understand the roles of Producer and Designer, and our guest artists in each area did an amazing job of educating and motivating. The challenge was that the producers would get stuck managing because of inexperience, we shortly switched to a series of two day sprints for M/Tu and W/Th in the last week with Friday being about show setup.
Wed, Thu, Fri, Sat of the first week focused on basic skills with JP doing Unity workshops on Getting Started, basic platformer, scenes, doors & keys, and GUI.
Guy from the group had taught Maya workshops and volunteered to help with Maya tutorials on an intro level and dealing with rigging.
Wed started the meeting cycle and introduced the teams to the arcade cabinet, also intro to unity (almost everyone came to this) and intro to Maya.
Thursday we established that the first milestone would be Saturday at 2pm, we were scheduled to be off on Sunday, so this seemed like a good time to check progress, we also determined that we would have team meetings with their scrum boards after the 2pm demo and check in. This was to focus on the production cycle and to give critique to the entire team.
Friday morning meetings went well (though there were issues, more on this later) and JP began addressing additional issues in the Unity tutorials.
Saturday came and we limited morning meetings to producers and designers to let more development happen. Many of the teams had half of their group in each meeting so it was difficult to get a whole lot done while half the team was away.
Demo’s took place at 2pm, and we expected problems. Wrong build, wrong controller, not all mechanics (we allowed them to have paper based mechanics where they had not implemented digital). Everything you can imagine in terms of technological issues happened. This was good, the lesson is “practice your presentation” don’t wait till the last minute.
We then met with each team. There was so much good going on with each presentation but critique has a tendency to reflect on what could be improved, we had to check ourselves and make sure we said that things were going well. We also had a team struggling and set aside extra time for them. Lots of extra time, we came back after dinner and were there till almost 11pm. I have never seen a meeting run by a kinder person than Mattie Brice, her patience and focus were phenomenal.
Sunday was a day off, this moment of rest was much needed.